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Enterprise Resource Planning (ERP) solutions are increasingly attractive to clients who recognize the benefits of enterprise-wide integration of information technology, applications and business processes. The benefit of integrated software solutions in finance, human resources, accounting, procurement, manufacturing, logistics and distribution outweigh the complexity of the challenge to implement and support enterprise-wide software solutions from industry leaders.

It includes the company's need to maintain the adequate supply of ERP expertise required to plan, coordinate, and implement the transition to ERP, potential business process re-engineering and on-going support. For the world's largest, best-staffed and well-capitalized organizations, the challenges have been difficult but not insurmountable.

JAK's ERP is currently Running successfully in Pepsi Manufacturing Plants all over India with support of 24 By 6 .

Let's talk about the features of different modules step-by-step, which are imbibed in our integrated ERP solution.

Finance

Finance is a vital function of any organization. Our solution enables streamlining of financial operations of a company. Integration is done with the following modules:

• Sales: Sales gives information about the customers to Finance and receives data on excise, freight and the various taxes & deductions. Sales send the invoice details to Finance for Updation of finance heads.

• Purchase: Purchase is a source of information about the suppliers/ sub-contractors and receives data on excise, freight and the various taxes & deductions from Finance. The Purchase Bill generated in Purchase is used to update the finance heads.

• Fixed Assets: The fixed assets are defined in Finance and depreciation and overheads are calculated for them.

• Costing: The direct costs are allocated to departments/ cost centers and this information is accessed in Costing.

• HR & Payroll: For updating the salary heads.

• Finance: Various accounts are created which are specified under different groups. Transactions are carried out on these accounts. Finance provides the flexibility of user-defined financial year. Budget is allocated for a financial year and it is further split into monthly budgets for each account in each department.

• Voucher Entry Control: controls the numbering of all types of vouchers by defining the Restart Basis (i.e., daily, weekly, monthly, yearly or carry forward), starting number of voucher and the maximum amount allowed for the type of transaction.

Inventory

Inventory helps an organization to manage the material in stores and track all the transactions related to it. It also helps in optimizing the reorder, maximum and minimum levels of raw materials in the inventory, which will result in direct savings of inventory costs for an organization.

Inventory is linked with:

• Purchase: as the purchase requisition is generated by purchase and so is the adhoc purchase order. A store dispatch request is given by the purchase department to sub contractors for the dispatch of work in progress.

• Sales: as the sales order is generated by sales department and also the adhoc dispatch advice. The products are dispatched to customers with the issue of gate pass.

• Equipment maintenance: The machines are sent for maintenance with the issue of gate pass in inventory. The gate pass is returnable as the maintenance process may be complete or pending.

• Finance: as the journal vouchers are passed here when the gate pass is made.

• Inventory stores the information of all the items, their respective classification and sub-groups including serialization. The ABC analysis of all the items is for selective management control whereas VED analysis is based on criticality.

Payroll, HR and Attendance

Payroll has been divided into various areas:

• HRD (Human Resource Development)

• Personnel

• Organization

• ARS (Attendance Recording System)

• Payroll

Production Planning

Production Planning helps an organization to plan out production with optimum utilization of all the available resources like raw material, workforce, electricity, machines, etc. Planning also occurs on the basis of lead-time and cost factor.

Production Planning is linked with :

• Sales as the sales department gives the production advice every month to the production-planning department and scheduling of orders takes place.

• Inventory for processing the material requisition slip for raw material.

• Purchase for generation of process requisition for outside processes.

• Production as it picks up machine related information from here for its processes. Production also gives production planning an idea about the number of shifts; a particular machine has worked for. Production calendar has machine wise working details for a month, which helps in production planning.

•Production planning process is a conversion function where inputs are transformed to outputs and by-products. Inputs include raw material and semi-finished goods whereas outputs may be either semi-finished or finished products; their combination leads to a finished product. Process can be of two types:

• In-house process where production can take place at the production floor of the organization.

• Outside process where the material is sent out of the factory to the sub-contractors through the purchase department.

Production

Production helps in recording the details of various production processes.

Production is linked with:

·• Production planning as the production works on the basis of daily plan / monthly production schedule of production. The job card is issued for the process where goods are produced machine wise.

• Inventory as the inventory handles all the transactions regarding raw material i.e. the issue and return of raw material. Production department delivers the semi finished and finished goods to inventory.

Purchase

Purchase department aims at making available to different departments, the required materials of the right quality, in the right quantity and at the right price, for the smooth functioning of the organization. Purchase department interacts with different departments of the organization, suppliers, sub-contractors and transporters.

Purchase is linked with:

•· Finance for making payments to the suppliers/subcontractors against the bills received by the purchase department for the material supplied.

• Inventory for processing purchase requisitions that are generated automatically when stocks fall below a certain level.

• Production for processing the purchase requisition of raw material sent by the production floor.

Sales

Every Organization is either involved in producing goods or services. Thus, for the existence of an organization, they require to sell these products and services. Therefore, Sales becomes a very important and integral part of every organization. Sales handle all activities of Sales department in any organization.

Sales is integrated with:

• Inventory as the sales sends the dispatch advice to inventory for dispatching the products to customers.

• Production planning as the production is scheduled here and the sales department sends a periodic advice to production planning.

• Finance, as the sales invoice against the delivery challan is generated in sales and different accounts like tax details, customer account, sales account, excise duty etc. are maintained in finance.